NOTICE TO CONTRACTORS
OKANOGAN CONSERVATION DISTRICT
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that sealed bids will be received by the Okanogan Conservation District (hereinafter the District), 1251 South 2nd Ave, Room 102, Okanogan, Washington until 2:00 P.M. (Pacific Daylight Time), Friday, June 3, 2016, for the following:
Phase 1, Okanogan Complex Fires Emergency Watershed Protection
Bid proposals submitted by mail shall be addressed to:
Okanogan Conservation District
1251 South 2nd Ave, Room 102
Okanogan, Washington 98840
Bid proposals can also be submitted in person at the above address or via email at email@example.com
The Okanogan Conservation District Board of Supervisors did declare a state of emergency exists due to the impacts of the Carlton Complex Fire and the Okanogan Complex Fires. This threat extends to the imminent threat of flash floods, mud slides, and other such hydrologic emergencies that could cause severe damage and destruction to lives and property. This declaration was made through Okanogan Conservation District resolution 2014-04 and again in Okanogan Conservation District resolution 2015-02 which are on file at the District office. Solicitations for the work described in this request for bids are made under and by these declarations.
All bid proposals submitted by a contractor (“Bidder”) shall be accompanied by a bid proposal deposit in certified check, cashier’s check, or surety bond in an amount equal to five percent (5%) of the amount of such bid proposal. Should successful bidder fail to enter into a contract within the time stated, the bid proposal deposit shall be forfeited to the District.
Each bidder will be provided a copy of the Contract Documents for bidding purposes upon request. Please email Bob Clark at firstname.lastname@example.org to receive a copy.
The award of contract, if awarded, will be made to the lowest responsible bidder deemed responsive by the District, whose bid conforms to the requirements of the Contract Documents, and whose past record of performance on work of similar complexity and magnitude indicates that said bidder is qualified to carry out the obligations of the contract and to complete the work contemplated therein. Specifically, the amount of the bid, as well as the responsiveness and responsibility criteria will be reviewed. There are both required criteria and supplemental criteria established by the District. Compliance with both required and supplemental responsibility criteria may be requested in writing by the District and is due within 2 days of the bid date and time. In addition, as a condition of the award, the bidder must agree to verify that all subcontractors are also in compliance with the “responsibility” criteria as specified in RCW 36.06.
As a condition of submitting a bid for the project, bidders and sub bidders, as applicable, agree to comply fully with requirements for nondiscrimination and employment of minorities per the laws of the State of Washington and other applicable State and Federal laws, as well as abide by TERO rules as they may apply for the portion of work to be done within the boundaries of the Colville Indian Reservation.
The work description for which bids will be received is found in the attached Bids, Schedule, Drawing, and Specs document. The Engineer’s cost estimate for the project is $70,000 to $115,000.
This project is considered protection of life and property project. Portions of this project are funded by groups or agencies whose focus is conservation of natural resources and efforts of the Contractor on this project shall be mindful of these interests. Quality and timely completion of the finished project is of high value to the District and the funding groups and agencies, and the property owners. Time is of the essence to this agreement. The Contractor is expected to make every effort possible to meet the requirements of the permits previously obtained, or work with the District on necessary modifications. Failure to do so can be grounds for termination of this contract.
DATED this 13th Day of May, 2016 at Okanogan, Washington.
(Original signature in file)
District Manager, Okanogan Conservation District, Contracting Officer
Mandatory Pre-Bid Conference:
A mandatory pre bid conference and site visits are scheduled for Thursday, May 26, 2016 at 9 a.m. at the OKANOGAN CONSERVATION DISTRICT office (1251 South 2nd Ave, Room 102, Okanogan, WA 98840). If one or fewer firms are present for this pre-bid conference, the District reserves the right to close this solicitation and re-advertise the request for bids. This decision will be made only to ensure fair and equitable use of public funds and the desire to have a competitive bid process.